Work search tools

Application forms

Completing job application forms accurately and fully is important. It demonstrates to a potential employer that you know how to follow instructions. If you are careful about following instructions when completing a job application form, an employer is more likely to think you are as careful and meticulous as an employee. If there is one available with the application form, be sure to read the accompanying guide. It will likely contain instructions, definitions, and explanations of important things you need to know.

Before you begin filling out the form, be sure to read it from beginning to end. Remember, when you complete an application form, you are not only providing information, you are trying to convince an employer that you are the right person for a job.

Be complete and answer every question. Do not leave empty spaces. If a particular question does not apply to you, write "Not Applicable" or "Does not apply" in the space provided. You can use the abbreviation "N/A". If you prefer to discuss a particular question during an interview, you can enter "Willing to discuss in interview" Above all, avoid entering "See Résumé" in every space. This will convey the idea that you are perhaps lazy and not all that interested in the job. You can send a copy of your résumé with the application form, but always take the time to fill in the application form completely.

Be neat and professional. Print or write clearly, preferably in block letters, and use blue or black ink. If you can, use a typewriter. If you take care in preparing a neat and professional application form, the employer is more likely to think you will take the same care on the job. On the other hand, a messy application gives the wrong impression.

When requesting an application form, it is usually a good idea to request two forms. You can use one as a draft. If you have only one copy of the application form, make a photocopy to use as a rough draft. If you prefer, you can also use note paper. Use the draft as an opportunity to clarify your thoughts. Because the employer will never see your rough copy, don't worry about making mistakes on your draft. It doesn't matter if your draft has illegible handwriting, words or phrases crossed out, spelling errors, folds, creases and large amounts of correction fluid. On an actual application form you will submit to an employer, however, all of these give a bad impression. Using a draft will hopefully help you avoid making mistakes on the good copy you will submit to the employer.

Be specific about the position or type of job you're applying for. Similarly, when answering questions on the application form, consider what the employer is looking for. What are the skills and abilities, training and education, personal traits and experience needed to do the job? Answer the questions asked truthfully and concisely, and avoid any irrelevant information. As mentioned, if you wish to discuss an answer in greater detail during a job interview, you may write "Willing to discuss in interview" in the space provided.

List your most recent work experience first, then list previous employment in reverse chronological order. Describe your duties and responsibilities in as much detail as possible in the space provided. Emphasize accomplishments and positive results.

List relevant education and training. Include dates you attended schools and training programs, names of schools, and the certificates, designations, or other credentials you earned. Don't forget to include short training courses, special awards, memberships and offices you have held, particularly if they are relevant to the job for which you're applying.

If asked to state past salary or current salary expectations, cite a specific figure or range, or better yet, state that you are open to negotiation.

Some application forms may have space for you to include Additional Information. If such a section exists, be sure to write something about yourself in this space. This is your opportunity to reinforce your skills and strengths and to answer why you are interested in working for that employer or company. Be sure to provide examples that demonstrate how you meet one or more of the selection criteria. For example, you can include information about any initiatives or innovations you came up with in your previous employment or state something about your involvement in extracurricular activities. Remember to use the C-A-R approach:

C	Identify the challenge
A	Describe the action you took to find a solution to the challenge or problem
R	Describe the results you achieved and what you learned from this situation or experience

The Additional Information section is also a good place to list any volunteer experience you might have that is relevant to the position, focusing on the personal qualities and transferable skills you have learned. Consider these examples:

• Leadership skills if you are involved in a professional organization
• Interpersonal skills if you are a member of a sports team
• Marketing and event planning skills if you have helped organize a fundraiser for a local charity, a family reunion or a church bingo
• Determination if you have trained for and competed in a triathlon, gymnastics meet, or marathon

Before you send your completed application form to an employer, look it over to make sure there are no spelling errors, unanswered questions, or ambiguous answers. You might ask a friend or family member to look it over as well.

Do not attach copies of certificates, diplomas, performance appraisals, or letters of reference unless asked to do so. If employers ask to see samples of your work and supporting documentationYou may want to consider developing a skills portfolio to bring with you to interviews.

Photocopy the completed application form and keep this copy for your records. This will remind you of your answers if you are selected for an interview.

As with any résumé you send by mail, a completed application form you send by mail should be accompanied by a cover letter.